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These are unconfirmed minutes and are subject to amendment and approval at the next Council meeting:

Public Forum

No parishioners were present.

1/10/08   Apologies received from councillors Kennard and Williams.

2/10/08   Declarations of Interest none

3/10/08   Minutes The date of signing of the minutes of August 21st was

corrected. The minutes of the meeting held on September 18th 2008 were approved and signed.

Action: The clerk will contact GCC to ask for clarification of legal responsibility in the event of a child vaulting the barrier at The Wordens into the road and being injured by a vehicle.

Action: Cllr Preece will ask Cllr Williams if he knows whether any village organisations want to use the Guide Hut.

Resolved: the Council will not take on responsibility for maintaining the grounds of the Guide Hut.

4/10/08   Clerk’s Report Councillors noted the contents of the clerk’s report.

The deeds and licences for Parish Council land are deposited with solicitors Lapage Norris Sons and Saleby at Rowcroft in Stroud.

5/10/08   District and County Councillors’ report No Councillors present.

Apologies received from Cllrs Booth and Cross. Cllr Booth reported, by email, recent action on local issues

·        Footpath barrier at The Wordens

·        Boundary wall near Red House Farm

·        Clearing the brook at Acre Place

·        Planning application at Ash Lane

·        Consultation on the Cashes Green Hospital site.

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6/10/08     Planning, Traffic & Transport Committee

1 S.08/0682/FUL Planning Permission refused – Ash Lane – Orange PCS Ltd

2 S.08/1864/FUL Planning Application – 1 Hawthorn Rise – 2 storey extension – no comment

3 “Twenty is Plenty” – the Committee are not going to do any more speed monitoring. At the next meeting the Committee will choose signs for use in the parish and Cllr Taylor will liaise with Whiteshill PC and Cllr Cross.

4 Action: The clerk will ask GCC for information collected by the traffic counter at Blenheim pitch.

7/10/08   Finance & Personnel Committee

1 Noted: Minutes of the Finance Committee meeting held on October 8th.

2 Resolved: to set the precept for 2009/10 at £16370. This is an increase of 7.5% - 5% to allow for inflation and 2.5% for growth in provision of Council services.

3 Cllrs approved the budget drafted by the Committee.

4 Action: Cllr Watkins to ask the RVH&PFC to no longer charge the PC for using the VH for meetings.

 5 Noted: Grants to local organisations will be decided at the November Parish Council meeting.

6 Resolved: to act on the recommendations in the Auditor’s report concerning, standing orders, risk management, fixed assets and internal financial controls.

7 Resolved: to pay the following accounts

T W Hawkins         £699.13      contract mowing

Moore Stephens     £158.62      audit

M Lammas              £50             extra maintenance September

GOPAK                  £276.96      notice board

RVH&PFC               £1500         improvement fund

8 Action: Cllr Godsell will circulate terms of reference for the Finance Committee before the November Council meeting.

9 Noted: The Clerk was informed by an officer in GCC Property Services department, by telephone, that the County Council do not require the rent for sites where the rent is too low to justify the costs of collection. GCC do not require the rent for the land reserved for a new school, which is leased to the Parish Council for use as part of the playing field.

10 Resolved: The Parish Council will not collect the rent due from Randwick

Village Hall & Playing Field Committee for the playing fields.              page 28

11 Action: The Clerk will ask the Trustees of the School to waive the rent for the site of the bus shelter.

8/10/08   Environmental Committee:

1 Noted: Cllr Preece had visited Finns Way following a letter from a parishioner and the Council is satisfied with Stroud Community Land Trust’s maintenance of the site.

2 Action: The Clerk to write to the parishioner explaining the Council’s stance.

3 Approved: Terms of Reference for the Environment Committee.

4 Action: Clerk to contact Severn Trent requesting maintenance to prevent the sewer in The Lane overflowing.

5 Noted: Randwick Church Council intends to rebuild the wall between the churchyard and Well Leaze.

6 Resolved: (a) to offer support, including financial support, to the Church Council (b) to suggest that the wall is built of natural stone on both sides (c) to make £1000 available provisionally in the financial year 2009/10 for the Church Council to spend on the wall

7 Action: The Clerk will contact the appropriate authority about a street light which is burning 24 hours a day.

8 Resolved: The Council will not adopt or sponsor any of the British Telecom red telephone boxes in the parish. Few parishioners have expressed interest in the BT schemes and the Council cannot justify the costs

9 Action: Cllr Huxford will convey the Council’s views to the Far Westrip Residents’ Association.

10 Action: At the next meeting Cllr Preece will report on proposals for use of the Guide Hut by village organisations.                                                       

9/10/08   Communications Committee

1 Noted: (a) the Committee will meet in November to consider developing the website (b) there will be a competition to design a logo for the Council.

2 Action: The Clerk will circulate the Committee’s Terms of Reference for approval at the November meeting.

10/10/08 Design Statement: No report

11/10/08 Correspondence

Emailed prior to the meeting

1 BT phoneboxes - from SDC re deadline for applications

2 Councillors’ Briefing for Household Recycling Centre Changes

3 From SDC- National Award Nominee

4 From GCC - Come and find out what a County Councillor does            page 29

5 From Philip Booth – conversation with GCC highways

6 SDC e-newsletter

7 GCC reply to Philip Booth re steps & barrier at Wordens

8 Invitation to CDC play seminar

9 WasteLines newsletter

10 PROW GCC repairs to footpaths MRA31 & MRA46

11 Stroud Domestic Abuse Forum – Awareness Day

12 From SDC – BT intention to remove phone boxes in the village

13 From a parishioner about Sewers in The Lane

At the meeting

1. GCC – bus shelter grant scheme

2. Election of Cllr Ross, Stonehouse, to Standards Committee

3 Standards Board Newsletter September 08

4 From Dept of Communities and Local Government consultation document on “The Making and Enforcement of Byelaws”

5 Notice of Police & Community Consultative Meeting on October 14th

6 Notice of meeting of the Traffic Regulation Committee on October 14th about objections to GCC Lorry Management Zone

7 Cotswold Conservation Board agenda for October 2nd

8 Randwick Church Council – request for funding for the churchyard wall

9 Notice that the Council’s insurers, Zurich Insurance, is restructuring: from January 2009 the policy will be with Zurich Insurance plc.

10 email 13.10.08 – Community safety panel meeting

11 SDC Community Planning Grant Scheme

12/10/08 Minor Items:

Action: Cllr Taylor will contact Cllr Booth about switching street lights off during the night.

The meeting closed at 9.15 pm.

Next meetings

Thursday November 6th at 7.30 pm at The Wesley Room to consider risk assessment and standing orders.

Finance Committee 8 pm Tuesday November 18th at Far Westrip Farm to consider grant applications.

Thursday November 20th at 7 pm at Randwick Scout Headquarters                                                                

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