Key Links

4/11/08               Apologies Cllr Kennard (approved). Cllr Karon Cross SDC.

5/11/08               Declarations of Interest Cllr Williams declared an interest in discussion of S137 grants relating to The Randwick Revellers.

6/11/08               Public Forum The meeting was adjourned for the Public Forum. One parishioner was present who asked when the footbridge over Cuckoo Bridge was to be replaced.

Action: the clerk to contact GCC to find out when the bridge will be replaced.

7/11/08               Minutes The minutes of the meetings held on October 16th and November 6th 2008 were approved and signed.

8/11/08               Correspondence

Emailed prior to the meeting

1 From Gloucestershire Wildlife Trust - Gloucestershire Wildlife E-news

2 From SDC - CHRIS ACOCK - National Award Nominee

3 Cotswolds Conservation Board - Autumn Update

4 SDC E News November

5 Invitation to Cllrs from PFORS

6 From SDC - Housing Revenue Account Update

At the meeting

1 From SDC - invitation to take part in consultation on Community Legal Advice Network for Gloucestershire 

2 From Wicksteed – playground equipment catalogue

3 GW Ambulance Service Autumn newsletter

4 GRHA Annual Report

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5 From GCC zero waste challenge week – fwd to D Preece

6 From SDC guidance on creating a parish emergency plan

7 From Communities & Local Government - Consultation on Codes of Conduct for local authority members and employees – consultation open to December 24th

8 Volunteer and Community Action (Stroud District) Ltd – annual report

9 Invitation from David Drew to attend briefing on Sustainable Communities Act

10 Notice of SDC Council meetings Nov/Dec

11 From Stroud CAB thanks for grant

12 from SDC – supply of electoral register – email copy requested

13 From Landcare Tree Nursery – catalogue (addressed to Environment sub-committee)

14 From Oliver Giles Transport- flier for accessible transport service

15 Via David Drew – flier from Cascade, a company offering to survey areas for community housing needs

16 advertisement for hardwood bus shelters

17 SDC information for water course wardens

18 Request for funding from Sue Ryder Hospice Leckhampton

19 Stroud Area Crime and Disorder Partnership minutes and notice of November meeting

20 From Chairman of Randwick Runner Committee explaining reasons for not making grant application

21 Brochure from Countrywide Grounds Maintenance

9/11/08               Clerk’s Report Councillors noted the contents of the clerk’s report.

1 Barrier at The Wordens

Action: the clerk to write to GCC Highways emphasising the Council’s feeling that the barrier at The Wordens is producing a hazard.

2 Mayor’s Pool

Resolved: Cllr Preece to arrange for the Village Handyman to clear leaves from the Mayor’s Pool on this occasion.

Action: the clerk to inform Mr Allen that the Pool will be cleared.

Action: Cllr Rendell to look again at the boundaries and ownership of the Mayor’s Pool.

3 Parish Emergency Plan

Action: Cllr Preece will form a working party to draw up an emergency plan.

10/11/08          District and County Councillors’ Reports

1 Cllr Booth reported that                                                          Page 33

·        Randwick Village Hall has been nominated for the Regen South West Green Energy Awards.

·        A bus shelter at Tesco is planned for installation in March.

·        Grit bins had been tipped over at Humphrey’s End.

·        The opening of the proposed Community Orchard was well-attended.

·        The brook at Puckshole had been cleared.

·        Whiteshill and Ruscombe Parish Council is seeking land for allotments in neighbouring parishes.

·        Following a reported poor response from SDC over progressing the “Twenty is Plenty” Scheme Cllr Booth explained that SDC is discussing the scheme with GCC.

2 Cllr Tomlins reported that

·        The upper part of the “new” playing field is still intended as a site for a future school.

·        GCC must identify a preferred site for building a waste incinerator as a condition for bidding for funding from the Private Finance Initiative. Much waste could be transported by barge.

3 Cllr Tomlins was informed of slow progress on the works in Redhouse Lane by GCC Highways contractors.

11/11/08          Committee Structure and Standing Orders

1 Resolved: In future the Environment and Communications Committees will operate as working parties rather than as Council Committees.

2 Resolved: The Planning Committee will continue to meet on its current terms until the next meeting.

Action: the clerk will ask other councils in the Stroud area how their planning committees operate: in particular how they respond to planning applications which call for a response between monthly Parish Council meetings.

3 Resolved: The Finance Committee will meet quarterly.

Action: Cllr Godsell will circulate draft terms of reference.

4 Standing Orders: The Council’s Standing Orders were agreed, with the exception of Standing Order 75 which will be considered at the December meeting.

Action: Cllr Williams will circulate terms of reference for working parties.

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12/11/08          Planning, Traffic and Transport

1 S.08/1681/TPO Consent for works to trees - Parklands

2 S.08/1810/FUL Permission for extension to Village Hall

3 S.08/2121/FUL Application for erection of garage at Leahill House – No comment.

4 S.08/2130/FUL Application for erection of conservatory at Pondok Idaman – No comment.

13/11/08          Finance and Personnel Committee

1 Grants: The Committee had received four applications for grants and three letters requesting donations.

2 Resolved: that the Council in accordance with its powers under sections 137 and 139 of the Local Government Act 1972, should incur the following expenditure which, in the opinion of the Council, is in the interests of the area or its inhabitants, and will benefit them in a manner commensurate with the expenditure:-

grant £500 to The Randwick Historical Association

grant £250 to The Randwick Revellers

grant £300 to Randwick School

grant £300 to More Hall

grant £50 to Stroud and District Citizens’ Advice Bureau

grant £50 to The Gloucestershire Chest Fund

grant £50 to The Sue Ryder Care Leckhampton Court Hospice

Action: the clerk to write inviting these organisations to send representatives to be presented with cheques at the December meeting.

3 Resolved to pay the clerk the NJC pay increase for Local Government employees for 2008 - £70.56

4 Action: the Finance Committee to review the handyman’s contract, which is due for renewal at the end of March.

14/11/08          Environmental Committee

1 Cllr Rendell had spoken to the owner of the field below Ash Lane and clarified that the Parish Council had not requested removal of the fence when the hedge was cut by GCC.

2 Guide Hut: Cllr Preece reported that The Randwick Revellers and the Wap Committee were interested in using The Guide Hut for storage and could offer funding and volunteer labour.                                       Page 35

Action: Cllr Williams will meet with the representative of the Local Girl Guides.

3 Street lighting - Action: Cllr Booth will investigate the possibility of switching street lights off during the middle of the night

15/11/08          Communications

1 Reports of Parish Council meetings are being published in The Randwick Runner.

2 A working party is planning a competition to design a logo.

16/11/08          Minor Items

1 Village Hall: Cllr Watkins informed the meeting that if the Committee cannot secure grants for the extension for new toilets it will seek loans.

2 Village Hall: Cllr Watkins confirmed that the Parish Council will not be charged for using the Village Hall for Council meetings.

3 Action: the Clerk to send Christmas Cards to the former clerk, Mr Westwood, former Chairmen, Mr Watkins and Mr Holmes, local SDC and GCC Councillors.

17/11/08          Orders for Payment

Resolved: to pay the following accounts

GAPTC         £17    book “Local Council Finance”      

TONIK        £21.68        ink cartridges

SLCC           £102           subscription

18/11/08          Next Meeting

The next meeting will be held at 7 pm on Thursday December 18th at Randwick Village Hall, to be followed by presentation of grant cheques at 8pm.

Action: Cllr Cunningham to purchase refreshments.

The meeting closed at 9.40 pm

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