These are unconfirmed minutes and are subject to amendment and approval at the next Council meeting:

Public Forum

There were no parishioners present.

Apologies

Councillor Karon Cross (SDC), Councillor Philip Booth (SDC), Village Agent Judith Newman.

1/06/08   Minutes The minutes of the meeting held on May 22nd 2008 were

approved and signed.

2/06/08   Matters Arising

1 Cllr Taylor reported that the owner of the field next to the former electricity substation is waiting to hear for confirmation of ownership from Central Networks before repairing the adjacent field edge.

2 Cllr Williams has prepared generic terms of reference for committees to adapt and adopt, which will be discussed at the next meeting. 

3 Resolved: draft minutes will be published on the Randwick website after councillors have had three days in which to consider them.

4 Cllr Huxford reported that Parish Council land has been registered as town or village green under the Town and Country Planning Act and that he has written to County Cllr Tomlins about the Parish Council’s wish to buy the part of the playing field intended as a school site.

3/06/08   Declarations of Interest

1 Cllr Williams declared an interest in the consideration of a grant to Randwick Wap – item 8.3.     

2 Cllr Watkins declared an interest in the consideration of a grant to Randwick Village Hall – item 8.8.

4/06/08   Clerk’s Report

1 Agreed: at the next meeting the Council will consider engaging a solicitor, following advice from SDC legal department about access on to Council land from adjacent properties.

5/06/08   District & County Councillor reports

No District or County Councillors present

6/06/08   To consider changing the SDC ward name

Resolved: the clerk to write to SDC proposing that the ward name

be changed from “Over Stroud” to “Randwick, Whiteshill and Ruscombe”.

7/06/08   Cooption to fill the casual vacancy for a Parish Councillor

1 Resolved: to invite the unsuccessful candidate to be co-opted onto a committee.

2 Mrs Joy Kennard was elected to serve as a Parish Councillor.

Action: the clerk to write to Mrs Kennard asking her to sit on the Finance Committee

3 Action: the Clerk will write to Mrs Norma Rodman inviting her to serve on the Environment Committee.

8/06/08    Finance & Personnel Committee

1 The Clerk reported an overpayment of his salary, of £19.08, which has been corrected.

2 Resolved to pay the following accounts:

B Parsons               £23.40        stamps

E Cunningham         £114.20       refreshments

RVH&PFC               £758           insurance & maintenance

M Lammas              £115            extra maintenance May

3 Resolved: in accordance with the Council’s powers under section 137 of the Local Government Act 1972, to incur the following expenditure which, in the opinion of the Council, is in the interests of the area or its inhabitants, and will benefit them in a manner commensurate with the expenditure: -

To pay a grant of £500 to Randwick Wap Committee, as discussed at the meeting on December 6th 2007, but not minuted. The grant is paid on the condition that the sum is to be retained in Wap accounts to underwrite costs if needed and not to be included as profit or to be donated to RVH&PFC or any other organisation.

4 Cllr Godsell will chair the Finance Committee.

5 The Committee will draw up financial regulations.

6 The budget will be reviewed at the next meeting.

7 Resolved:

i) that a bank account or accounts be continued with HSBC Bank plc (the ‘Bank’) and the bank is authorised to:

a) pay all cheques and other instructions for payment or accept instructions to stop such payments signed on behalf of the Council by any two of the listed signatories whether any account of the Council is in debit or credit:

b) deliver any item held on behalf of the Council by the Bank in safe keeping against the written receipt of the signatory: and

c) accept the signatory as fully empowered to act on behalf of the Council in any other transactions with the Bank (including closing any account(s)).

ii) That any debt incurred to the Bank under this mandate shall, in the absence of written agreement by the Bank to the contrary, be repayable on demand.

iii) That the clerk from time to time is authorised to supply the Bank as and when necessary with lists of persons who are authorised to sign, give receipts and act on behalf of the Council, and that the Bank may rely on such lists.

iv) That these resolutions remain in force until cancelled by notice in writing to the Bank, signed by the Chair Person or Secretary from time to time acting or claiming to act on behalf of the Council, and the Bank shall be entitled to act on such notice whether the resolutions have been validly cancelled or not.

8 Resolved: in accordance with the Council’s powers under section 137 of the Local Government Act 1972, to incur the following expenditure which, in the opinion of the Council, is in the interests of the area or its inhabitants, and will benefit them in a manner commensurate with the expenditure: -                  

To pay a grant to Randwick Village Hall and Playing Field Committee, subject to there being sufficient cash flow for committed expenses, of £758 for playground maintenance and £3000 for Village Hall improvements.

9 The clerk is to refer back to the Finance Committee when he has estimated the proportion of the £3758, which can be paid before the second instalment of the precept.

10 When paying the grant the clerk is to write congratulating RVH&PFC on the improvements to the Village Hall.

11 The clerk is to find out whether a higher rate of interest can be found for Council deposits.

9/06/08   Planning, Traffic & Transport Committee

Planning Applications

1 S.08/0706/FUL Planning Permission - Extension 1 Coxgate - Miss A Church.

2 S.08/0375/LBC Listed Building Consent - Alterations Westrip Farm - Mr Hugh Inwood.

3 S.08/0695/FUL Refusal - Extension 1 Hawthorn Rise, Westrip - Mr and Mrs T Lane.

4 S.08/0580/FUL Planning permission - Alterations to approved application for new replacement dwelling The Ridge Sandpits Lane  - Mrs C Hancock.

5 APP/C1625/A/2068978 Dismissal - Sunny Ridge Redhouse Lane - Chelbury Homes.

6 The developers have demolished a Cotswold-stone wall bounding Sunny Ridge. The clerk is to contact SDC to ask for compliance officers to enforce rebuilding of the wall.

7 “Twenty is Plenty”. There is to be meeting with Whiteshill and Ruscombe Parish Council on June 30th to discuss the scheme.

8 Resolved: to pay land registry fees to find out who owns several small areas of land in the parish, including Westrip and Townsend ‘triangles’.

10/06/08           Environmental Committee:

1 Resolved: Clerk to contact GCC footpaths officer to ask the landowner to cut the hedge along path 46.

2 Resolved; to plant areas of ground that are “gateways” to the parish.

3 Action: Cllr Godsell will find out about licensed spraying of brambles.

4 Action: Cllr Preece to ask Martyn Lammas for a price for cutting back a hedge at Sunny Ridge.                

5 The Guide Hut will be discussed at the next meeting.

6 Action: The clerk to find regulations applying to cutting and felling trees.

7. Cllr Taylor reported that heavy flows of surface water lift the manhole cover in the field by Cuckolds’ Brook and sewage spills into the brook.

8 Action Cllr Rendell will address this problem in the Parish Design statement.

11/06/08          Communications Committee

1 Cllr Watkins reported that work is due to start on the Village Hall by the end of August and that next year’s phase of improvements will include modernising the toilets.                                                            

12/06/08          Design Statement

Cllr Rendell will present a programme at the next meeting and form a steering group.

13/06/08          Correspondence

Emailed prior to the meeting

1. SDC June edition ThE News.

2 GCC Wastelines newsletter

3 Gloucestershire Flooding Conference

4 Appeal decision - Sunnyridge, Redhouse Lane, Townsend

5 SDC: BT Public Payphone Removal Programme

6 Wastelines - Recycling and Composting Figures

7 SDC Notice of AGM (Vision 21) and Launch of new organisation

Notified by email and available at the meeting

1 application for casual vacancy  Mrs N Rodman

2 SDC Civic Timetable 2008/9

3 SDC memberships 2008/9

4 SDC Councillors’ details 2008/9

5 application for casual vacancy Mrs J Kennard

6 invitation to Stroud CAB AGM

At the meeting

1. GCC information Guide leaflet

2. Gloucestershire Rural Renaissance Review

3 VCA (Stroud District) Newsletter                                           Page 13

4 Glos NHS PCT Consideration of the Rurality of Kings Stanley

5 Community Hall Efficiency Scheme

6 Glos PFA competition & Playground Management Seminar

7 SDC Vacancy on Standards Committee

14/06/08          Minor Items and items for the next agenda

1 Cllr Taylor will copy a Neighbourhood Watch Incident Report form to councilors.

2 Cllr Huxford gave out copies of the ‘Provisional Sub Committee Structure and Responsibilities.’

3 Action: Committees to meet and agree terms of reference.

The next meeting will be held at 7.00 on Thursday July 17th at Randwick Scout HQ

Page 14