Public Forum

There were no parishioners present.

Apologies

Councillor Karon Cross (SDC)

1/07/08   Minutes The minutes of the meeting held on June 19th 2008 were

approved and signed.

2/07/08   Matters Arising

1 Cllr Kennard was welcomed and will serve on the Finance & Environment Committees.

2 No reply had been received from SDC about rebuilding the wall at “Sunny Ridge”.

Action: clerk to contact SDC again. 

3 No reply had been received from the GCC footpaths officer about cutting the hedge beside footpath 46.

Action: Clerk to contact GCC footpaths officer again.

3/07/08   Declarations of Interest

1 Cllr Preece declared an interest in discussion of a planning application for “Glenside” Ash Lane – item 15.                                                                          

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2 Cllr Watkins declared an interest in the consideration of a grant to Randwick Village Hall – item 7.

4/07/08   Clerk’s Report

Councillors noted the contents of the clerk’s report: additionally the clerk had contacted GCC about a schedule for gully cleaning.

5/07/08   District & County Councillor reports

Cllr Booth reported that:-

·        watercourse wardens are to be appointed across the district

·        the ward name change is pending

·        he had had no contacts from parishioners about proposed removal of phone boxes

·        outdoor basketball posts in Stratford Park are to be replaced

·        Randwick Village Hall is to be open for an exhibition as part of a local open day for renewable energy

·        funding is available from SDC for traffic calming

6/07/08   To consider terms of reference for committees

Action: committee chairmen to prepare remits for committees under agreed generic terms of reference for all committees: terms of reference to be approved at August meeting.

7/07/08   Finance & Personnel Committee

1 The Council received the internal auditor’s report and noted his comments.

2 The Council approved the revised statement of accounts.

3 The Council authorised the signing of the Annual Return.

4 The Council approved the revised budget.

5 The Council approved the Financial Regulations and Responsibilities prepared by the committee.

6 Resolved: to pay £1500 to Randwick Village Hall and Playing Field committee for development of the Village Hall and a further £1500 after the second instalment of the precept is received and £758 for insurance and maintenance of the play area.

7 Resolved: to purchase a notice board for displaying Council notices at the Village Hall.

8 Resolved to pay the following accounts:

Iain Selkirk                    £115            Internal Audit                                   Page 16

R Huxford         £34.09        Stationery & Land Registry fee

The Land Registry  £45             Search fee

TW Hawkins          £599.25      Mowing

Tonik                     £51.54        Ink cartridges

Martin Lammas       £20             Extra work

RVH&PFC               £24.75        Hire of VH to 30.7.08

8/07/08    Environmental Committee:

1 Action: the committee will prepare terms of reference for consideration at the August meeting.

2 Martyn Lammas will prepare an estimate for cutting brambles at the Guide Hut.

3 Action: the committee is to decide what action the Council should take on the Guide Hut. Cllr Williams will suggest to village organisations that they could consider using the Hut as a secure store for equipment and contribute to its maintenance.

4 Cllr Huxford reported discussions at a site meeting with Cllr Tomlins (GCC) and Cllr Cross (SDC) about illegal footpaths at The Wordens, Red House Lane and a wall at Hawthorn Rise .

5 Cllr Huxford reported that the “triangles” at More Hall, Townsend and Far Westrip are not registered as belonging to adjacent landowners and are thought to belong to GCC as Highways Department responsibilities. The substation at Hawthorn Rise is thought to belong to SDC. The Council cannot enclose these areas and the Land Registry doesn’t look favourably on applications to adopt unenclosed land.

6 Action: the clerk is to ask GCC about ownership of the “triangles”.

Cllr Preece withdrew from the meeting at 9.40 pm.

9/07/08   Planning, Traffic & Transport Committee

Planning Applications

1 S.08/1103/FUL Planning Permission - Extension 2 Ash View Cottages - Mr J Orchard. No comment.

2 The committee met with representatives from Whiteshill and Ruscombe Parish Council and agreed to investigate requirements and costs for signs, in order to make a joint bid for funding to SDC.

3 The committee will draw up a schedule for monitoring traffic speeds.

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4 Resolved: the Council will hear presentations from parishioners, or their representatives, who are considering planning applications

5 Action: the committee is to include in its standing orders a provision for planning applicants to be given the opportunity to make presentations to the council during meetings.

10/07/08          Communications Committee

No report

11/07/08          Design Statement

No report

12/07/08          Solicitor

At the August meeting the Council will consider engaging a solicitor.

13/07/08          Correspondence

Emailed prior to the meeting

1. 23.6.08 Gloucestershire Charter questionnaire feedback

2 26.6.08 SDC Public Space Services (PSS) Contact List

3 4.7.08 GCC Monitoring of the Gloucestershire Charter

4 16.7.08 Gully emptying programme

Notified by email and available at the meeting

1. 26.6.08 Cotswold Conservation Board Spring Newsletter

2  Extract - District Council Standards Committee

Available at the meeting

1. GCC Minerals & Waste Policy Newsletter

2. SDC Request for information on location of non-SDC textile recycling banks

3 Stroud Valleys Project newsletter

4 Road Closure August 29th

5 Great Western Ambulance Service Annual Review

6 GCC consultation on disposal of household waste

7 Alzheimers Society newsletter

8 Cotswolds AONB freight strategy

9 MP’s advice surgery dates

10 Playground fencing brochure                                                 

11 Glos NHS PCT: pharmacy application

12 Project Stroud – Stroud Area Strategic Review                              Page 18

14/07/08          Minor Items and items for the next agenda

1 The embers of a fire were found on the playing field by the Village Hall on July 16^th but it is not known who had made the fire.

2 Cllr Williams gave notice that he will resign from the Council due to pressure of commitments after he has concluded his current projects.

The Chairman expressed the Council’s regret that Cllr Williams is to resign and thanked him for his valued experience, input and commitment to the Parish.

The next meeting will be held at 7 pm on Thursday August 21st in The Wesley Room at Randwick Church.