Key Links

1/12/08               Apologies Cllr Cunningham and Cllr Godsell (approved).

2/12/08               Declarations of Interest Cllr Watkins declared an interest in item 5 - correspondence - discussion of grants relating to Randwick Village Hall.

3/12/08               Public Forum No issues raised.

4/12/08               Minutes The minutes of the meeting held on November 20th 2008 were approved and signed.

5/12/08               Correspondence

Email

1 Invitation from David Drew to attend meeting on Climate Change For Stroud at on Dec 5th

2 Extracts from GAPTC “Update” – a) changes to planning system b) NALC training courses

3 The Why, What and How of Community Land Trusts

4 Glos Wildlife Trust e-news

5 Agenda Papers - Sixteenth Meeting of the Cotswold AONB Board and AGM, Thursday 11th December 2008

6 SDC e-News December 2008

7 Stroud District Local Development Framework: The Industrial Heritage Conservation Area Management Proposals and Conservation Area Character Appraisal.

8 GCC Wastelines newsletter

9 Invitation to join the Rural Services Network                          page 37

10 SDC Leafing Schedule

11 Stroud Parish & Community Plan Forum – March meeting

12 Christmas card from Councillor Fellows Leader SDC

13 GCC Highways Parish Newsletter

14 Electoral register

Letters

1 Cotswolds Conservation Board – notice of Hedgelaying Training Courses

2 GAPTC “Update” November

3 Flier from REKK about “youth shelters”

4 Thanks from Randwick Revellers for grant

5 Funding request from “Arts in Rural Gloucestershire”

6 Notice of new publication scheme required under Freedom of Information Act

7 Notice of SDC meetings for December & January

8 Glos Playing Fields Association newsletter

9 Christmas card from David Drew MP

10 Information leaflet about riparian owners’ duties from GCC Head of Flood Risk Management

11 Thanks from Randwick Historical Association for grant

12Flier for South West Employers Annual Conference

13 From RVH&PFC (dated 1.12.08) requesting loan commitment

Noted: the letter agrees that the Council will not be charged for using the Village Hall for regular meetings.

14 Glasdon Products catalogue

15 Glos Wildlife Trust magazines

16 Thanks from Glos Chest Fund for grant

17 Letter from Randwick Church Council (dated 3.1.208) thanking the PC for committing £1000 for wall repairs

Noted: the letter confirms that Randwick Church Council waives the rent for the site of the bus shelter at the junction of The Lane and Church Road.

18 Thanks from Sue Ryder Leckhampton Hospice for grant

19 Notice of SDC meeting with PCs 17.2.09; also notice of planning update meeting

20 Christmas card and notice of training from GAPTC

21 Mobile Police Station February Schedule

22 Notice of County Hate Crime And Incident Awareness Day February 27th

Cllrs considered the letter from Randwick Village Hall & Playing Fields Committee which requested a commitment of £3000 per year for five years. Cllr Watkins gave further information. The cost of reconstructing the toilets in the Village Hall could be £40,000. If grants cannot be obtained the RVH&PFC need a secured income in order to borrow.          page 38

Action: Cllrs will attend a RVH&PFC meeting to consider the Committee’s income. Cllr Kennard to contact Cllr Godsell.

6/12/08               District and County Councillors’ Reports

Cllr Cross is still waiting for a response from SDC about “Twenty is Plenty”.

Cllr Booth reported that the planning permission for “Glenfield” doesn’t require the bank at the corner of Ash Lane to be cut back: that a grille is to be placed in the culvert at Puckshole to prevent blockages causing flooding: that Whiteshill & Ruscombe PC has drawn up an Emergency Plan which could inform Randwick’s plan.

7/12/08               Clerk’s Report Councillors noted the contents of the Clerk’s Report.

A new noticeboard for the Council has been installed at the Village Hall. The noticeboard in The Lane will no longer be used, as it is too small for the current volume of notices. This old notice board will be available for community notices. Copies of Council notices are displayed on the boards at Randwick Scout HQ and at Far Westrip.

Action: the clerk to write again to GCC Highways about the barrier at the footpath at The Wordens, re-emphasising the Council’s view that it is a hazard and enquiring about the cost of erecting a barrier at the road edge. The Council will consider funding the cost of a barrier.

Action: The Clerk is to contact the Land Registry to check the ownership of the Mayor’s Pool.

8/12/08               Planning, Traffic & Transport

Action: Cllr Taylor will draft terms of reference for responding to planning applications between Council meetings.

“Twenty is Plenty”: Cllr Taylor had recommendations for signs to be used on cars, in gardens and on waste bins. Cllr Cross will try to get SDC to supply these to the Parish Council free of charge.

S.08/1864/FUL     Permission for erection of extension - 1 Hawthorn Rise

S.08/1740/FUL     Permission for erection of dwelling - “Glenfield” Ash Lane

S.08/2130/FUL     Refusal of erection of conservatory – “Pondok Idaman”, Townsend

S.08/1182/FUL     Application for extension – “Laurel Bank”, Parkend – Mr T Webb – No comment

S.08/2366/FUL    Application for extension- “Blenheim Orchard”, Townsend – Mr R White – No comment

page 39

9/12/08               To review Standing Order 75

Discussion held over until the next meeting

10/12/08          Finance and Personnel Committee

Grass Cutting Contract: One quotation for 2009 had been received.

Action: the Clerk to obtain another quotation, to comply with the Council’s financial regulations.

11/12/08          Environmental Committee

Consideration of the working party’s terms of reference was deferred to the next meeting.

12/12/08          Communications

No report from the working party.

13/12/08          Draft Code of Conduct for Handling Complaints

Discussion held over to the next meeting.

14/12/08          Freedom of Information Act

Cllrs adopted the Information Commissioner’s model publication scheme.

Action: the clerk to circulate the guide to information.

15/12/08          Orders for Payment

Resolved: to pay the following accounts

T W Hawkins         £299.63      Contract mowing

B Parsons               £79.35        Stationery & equipment

16/12/08          Next Meeting

The next meeting will be held at 7 pm on Thursday January 15th at Randwick Scout Headquarters.

The meeting closed at 8 pm and was followed by the annual grants presentation. The Chairman expressed his thanks to Parish, District and County Councillors, the Clerk and Handyman for their work for the Parish of Randwick during the past year and included their partners in his appreciation of the time they spend in service to the public.

Cheques were presented to representatives from: -

Randwick Revellers (Mrs Sue Tomlinson)                                     page 40

Randwick Historical Association (Mr Allan Smith)

Randwick School (Mrs Win Hitchman)

More Hall Convent

Gloucestershire Chest Fund (Mrs Hilary Howe)

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